City Council Approves Renewal for 710 Stub Consulting Contract

Among items on Monday’s Consent Calendar, the City Council will vote to authorize the City Manager to amend a contract with Pointe to increase a contract to $882,001 through July 31 for consultant services to provide SR 710 northern stub post relinquishment support.

This work includes executing a maintenance agreement for Caltrans to maintain defined areas of the relinquished SR710 northern stub, coordination with Caltrans on preparing and recording the deeds for the relinquished property, coordinating with the Federal Highway Administration (FHA) on transportation infrastructure funding and post-relinquishment agency coordination through the first year following the relinquishment approval.

In 2019, the City Council authorized the City Manager to enter into a contract with Pointe for consultant services to develop and implement a strategy to advance City interests in the State Route 710 (SR 710) alignment between the 210 and 10 interchanges.

Specialized expertise is needed to support the City through the post-relinquishment work that requires continued monitoring and attention.

The City Council’s Consent Calendar section allows a number of items to be voted on to be grouped into a single agenda item where all can be passed with one action.

Here are the other items that passed as part of Monday’s consent calendar:

• A contract award to Psomas; Michael Baker International, inc.; and Impact Sciences, inc. for on-call environmental services for an amount not-to-exceed $500,000 for each consultant. The Department of Public Works is seeking qualified on-call environmental services consultants to provide professional services on an as-needed basis for the City of Pasadena’s Capital Improvement Program (CIP) over the next four years. The scope of work may include, but is not limited to, preliminary studies, California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) documentation, survey, environmental site assessments, regulatory permitting, mitigation monitoring and implementation, and public meetings and presentations. The selected consultants will provide services when City staff ‘is not readily available, or when services exceed the expertise and/or qualifications of City staff. When individual projects are identified, these three contracted consultants will be solicited for job-specific proposals. Consultant selection for individual projects will be based on qualifications, expertise, time availability, and cost specific to project scope. When the project consultant is selected, a purchase order will be issued against the consultant’s master contract, and their services will be funded by the individual CIP project.

• Authorize a contract with Merrimac Energy Group for the purchase of Jet-A fuel in an amount not.to exceed $1,437,500 over a period of five years. The Police Department’s Air Operations Section purchases and supplies Jet-A fuel to the city’s helicopter fleet. The Air Operations Section has one fueling site located at the heliport. This fueling station has two fuel tanks, one 15,000 gallon and one 20,000 gallon tank. These tanks provide redundancy and reliability in case of an emergency where fuel supply is affected. Since 2017, Merrimac Energy has provided Jet-A fuel to the Pasadena Heliport.

• An ordinance within 60 days to amend the Pasadena Municipal Code related to the time of collection of the Residential Impact Fee; and an ordinance within 60 days to amend the municipal code related to time of collection of the Traffic Reduction and Transportation Improvement Fee. Residential Impact Fees (RIF) were established in 1988 with the goal of mitigating development by requiring developers to contribute funds toward parks, park facilities, and green space projects. The City must also conduct a Nexus study every five years to establish the nexus between the fee and the usage as well as determine the rate of the fees. Both impact fees are supported by a nexus study consistent with the requirements of the Mitigation Fee Act.

• Authorization to enter into a $3,120,095 purchase order contract with Consolidated Electrical Distributors. to furnish powerstrut equipment and miscellaneous electrical parts and supplies for the water and power department. During the normal course of providing electric service to its customers, the Water and Power Department requires a variety of parts and equipment to support the electric distribution system. Items include brackets, struts, cross arm supports; and a variety of small tools, miscellaneous parts, and supplies which are used daily to maintain the distribution infrastructure. PWP must maintain an inventory of these items to ensure timely delivery of equipment to job sites.

• Authorize the City Manager to enter into a contract with the City of Los Angeles to accept and administer 2021 Urban Area security Initiative (UASI) grant funds on behalf of the City of Pasadena; and amend the Fiscal Year 2023 Operating Budget by recognizing revenue and appropriating $716,705 awarded by UASI as detailed in the Fiscal Impact section of this report. The item was pulled and voted on separately. The City of Pasadena is eligible to receive grant funding from UASI as part of a nationwide program to improve and enhance emergency response capability for terrorist-related activity. The funds available to the City are the result of new grant allocations. The Fire Department is the administrator of UASI grant funds. For 2021 UASI, grant funds in the amount of $716,705 will be shared among the Fire, Police and Public Health Departments. The Fire Department will receive $100,000 for Search and Rescue Equipment and training. The Public Health Department will receive $15,000 for a consultant to help in developing a BioWatch Exercise. Finally, the Police Department will receive $601,705 to be used for anti-vehicle barriers, automatic license plate readers and an infrared camera system for a helicopter.

• Adopt a resolution establishing new classifications and salaries and updating salaries of existing classifications. As part of a recent classification and compensation review, Human Resources recommends establishing three new classifications and updating the existing salary control rates of four classifications. The recommended salary control rates for all classifications were determined following an analysis of comparable classifications in the labor market and/or an analysis of internal alignment with comparable classifications within the City. All recommended changes are intended to support the City’s ability to recruit and retain skilled personnel in a highly competitive labor market.

• Approve a Memorandum of Understanding (MOU) between the City of Pasadena and the American Federation of State, County, and Municipal Employees (AFSCME), Local 858, for the term of July 1 through June 30, 2026. The American Federation of State, County and Municipal Employees, Local 858 represents approximately 300 full-time equivalent positions in eleven City departments, including Water and Power, Public Works, Police, Planning, and Human Services and Recreation. AFSCME’s existing Memorandum of Understanding (MOU) is a three-year agreement that expired on June 30.

• Authorization to enter into contracts for medical supplies not to exceed $1.5 million. Contracts would go to Life-Assist and Bound Tree Medical. The Fire Department (Department) responds to nearly 13,500 emergency medical calls annually and uses a variety of medical supplies when responding to those calls that require the provision of emergency medical care. In support of this effort, staff purchases a variety of medical supplies and equipment to ensure the Department’s first responders are prepared to treat patients with medical conditions and traumatic injuries.

• Approval of the 2022 update to the City of Pasadena transit division title VI program in accordance with Title VI of the Civil Rights Act of 1964. As a sub-recipient of grant funds from the Federal Transit Administration (FTA), the City of Pasadena Transit Division, responsible for the planning and operations of the Pasadena Transit and Pasadena Dial-A-Ride, is required to comply with Title VI of the Civil Rights Act of 1964 which provides that “no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” In addition to Title VI of the Civil Rights Act of 1964, the City of Pasadena also prohibits discrimination based on sex, age, disability, religion, medical condition, marital status, or sexual orientation. Pursuant to FTA Circular 4702.1A- Title VI Guidelines for FTA Recipients, the Transit Division must prepare, and have approved every three years, a Title VI Program which is to be submitted to the Los Angeles County Metropolitan Transportation Authority (Metro).

• A $2,069,100 contract award to Mariposa Tree Management for palm tree trimming. The City established a two-year pruning cycle to care for the City’s palm trees that range between 40 to over 120 feet tall and are located in the public right-ofway, parks, medians, libraries, and other landscaped areas. To implement the two-year pruning cycle and allow for additional annual pruning along Colorado Boulevard, the Department of Public Works uses both City staff and contracts with outside contractors to prune approximately 3,800 palm trees per year. All tree trimming is done in accordance with the International Society of Arboriculture and ANSI 300 standards.

• A $342,400 contract award to Sully-Miller Contracting Company for asphalt concrete cement. The Department of Public Works Street Maintenance Division uses asphalt and concrete material throughout the City to perform both permanent and temporary sidewalk repairs, fill potholes, and perform other tasks. Due to the ability to procure material ready for use directly from a vendor, City crews are able to begin work at various locations on short notice.

• A $1 million contract award to Telecom Law Firm, p.c. for on-call telecommunications facilities consultant services. The City continues to be approached by major telecommunications carriers and/or their representatives to coordinate and implement their citywide master plans. A significant , number of small cell sites are being proposed for installation within the public right-ofway over the next three to five years. The proposed sites are being considered for the expansion of the carriers’ network for 5G deployment and to address additional coverage needs for teleworking and virtual connections.

• A $1 million MNS Engineers, inc.; Cabrinha, Hearn and Associates; and David Evans and Associates for on call land survey consulting services. n 2017, the City entered into five-year contracts with MNS Engineers Inc., Cabrinha, Hearn and Associates, and IMEG Corp for on-call land survey consulting services. The on-call services provided included plan review of subdivision maps for private developments, as well as various field survey and right-of-way engineering work for the City’s capital improvement projects. These contracts will expire in November.

• AB 1766 Department of Motor Vehicles: identification cards. Government-issued identification documents are critical for an enormous variety of life functions. In California, there are two main _types of state-issued identification that U.S. citizens and documented immigrants can obtain: a driver’s license or, for those who cannot or do not want to drive, a state identification card. Since 2013, California has been issuing a modified version of its driver’s licenses to undocumented immigrants. who qualified for a standard California driver’s license in every way except for their immigration status. While this gave undocumented drivers access to a form of state-issued identification, it left out undocumented people who, for a variety of reasons including age, disability, or difficulty passing the necessary exams, cannot or choose not to drive. This bill addresses those persons by directing the OMV to issue slightly modified California identification cards to anyone otherwise eligible for the existing California identification cards, but for their immigration status. The bill would also authorize the use of these identification cards for a variety of official purposes, but mandates that the card would not establish eligibility for employment, voter registration, or public benefits.