Janitorial Services Contract Item Held Over on Monday’s Consent Calendar

The City Council voted to spend $2,544,94 in a sweep motion on two items on Monday’s consent calendar and held an additional item.

The calendar included a contract for $750,000 for a Water and Power customer information system. The vote authorizes City Manager Steve Mermell to amend and approve existing projects to the project.

On Monday, Vice Mayor Tyron Hampton requested an item for the janitorial services in four city owned parking lots be pulled.

“I believe the city could put forward more effort to make sure there is an effort to get a Pasadena company to do the work,” Hampton said.

Councilman John Kennedy said there were glaring issues in the staff report on that item, including prices in the services in the bids, which he said were “All over the map.”

The item will return to council at a later date.

After an item is pulled it requires a separate vote of the council or it can be held for future discussion.

The other items included a contract for risk liability management systems.

The consent calendar is a multi-item part of the City Council agenda which can be passed in its entirety with a sweep motion.
Councilmembers have the option of pulling certain items from the consent calendar for further discussion and possible action.

2. FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH ORIGAMI RISK LLC FOR A RISK/LIABILITY MANAGEMENT INFORMATION SYSTEM (RMIS)

Authorize the city manager to enter into a five-year contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Origami Risk LLC for a Risk/Liability Management Information System (RMIS) to manage its liability programs in an amount not-to-exceed $544,904, which includes the base contract amount of $524,682, and a contingency of $20,222 to provide for any necessary change orders; and amend the Fiscal Year 2021 Operating Budget by appropriating $132,442 to the liability and claims budget account, 50712002-811400, from the general liability fund unassigned fund balance.

3. MUNICIPAL SERVICES COMMITTEE: APPROVE PROFESSIONAL SERVICES CONTRACTS IN THE AMOUNT OF $750,000 FOR THE CUSTOMER INFORMATION SYSTEM PROJECT FOR THE WATER AND POWER DEPARTMENT AND AUTHORIZE THE CITY MANAGER TO AMEND AND/OR APPROVE CHANGE ORDERS FOR EXISTING AND RECOMMENDED CONTRACTS RELATED TO THE CUSTOMER INFORMATION SYSTEM PROJECT IN AMOUNTS NOT-TO-EXCEED $2,000,000

Authorize the city manager to enter into contracts, as a result of a competitive selection process in support of the Customer Information System (“CIS”) replacement project with TMG Utility Advisory Services Inc., for project management, testing lead, functional architect, Oracle utility developer and technical architect services in an amount not-to-exceed $150,000 or three years, or whichever occurs first Utility Solutions Partners LLC. for project management, testing lead, training lead, functional architect, and Oracle utility developer services in an amount not-to-exceed $150,000 or three years, whichever occurs first. KRE Consulting for project management and training lead services in an amount not-to-exceed $125,000 or three years, whichever occurs first.

Red Clay Consulting Inc. for Oracle utility developer, and conversion specialist services in an amount not-to-exceed $125,000 or three years, whichever occurs first.

Prithibi LLC. for technical architect services in an amount not-to-exceed $75,000 or three years, whichever occurs first; and f) Rich Solutions LLC. for conversion specialists services in an amount not-to-exceed $125,000 or three years, whichever occurs first;

Authorize the City Manager to amend contracts in an aggregate amount not-to-exceed $2,000,000; and approve amendments of the Fiscal Year 2021 capital improvement program (“CIP”) budget to appropriate: $1,787,500 to Power Capital Fund CIP No. 3022 from the Light and Power Fund balance; and, $962,500 to Water Capital Fund CIP No. 1011 from the Water Fund balance.