As part of Monday’s consent calendar, the City Council voted to authorize the City Manager to amend a contract with the Old Pasadena Management District (OPMD) to $1,990,000 through January 31, 2025.
On January 24, the City Council awarded OPMD a new contract to support the City with the oversight and marketing of the garages.
Work began on February 1. The contract has an initial three-year term with two optional one-year extensions.
The original estimated contract amount was based on the expectation that the Department of Transportation would release a request for proposals (RFP) to consolidate security services which would have the City taking on the cost of the security contract directly, instead of it being a pass-through as it is in this contract.
That RFP process has been delayed, causing the need for the pass-through of the security costs in the Old Pasadena garages to continue for the foreseeable future.
OPMD provides for 24/7 security coverage for the parking garage system through their vendor, Block By Block. If the City consolidates parking garage security services during the term of this contract with OPMD, the City will directly manage the security vendor and will pay the vendor directly for their services.
Here are the other items that passed as part of Monday’s consent calendar:
- A contract award to Fire Recovery USA for fire inspection billing and collection services. There are approximately 6,240 occupancies in the City of Pasadena that require annual or triennial fire inspections, many of which are mandated by the California State Fire Marshal through the California Health and Safety Code. The occupancy types that are inspected range from assemblies, businesses, educational and institutional facilities, factories, high-rises, residential, mercantile, and storage facilities. Fire inspections for these occupancy types are currently performed by both Fire Prevention Bureau and Fire Operations personnel. All billing processes are performed by Fire Prevention and Administration staff, including address confirmation, mail and email distribution of invoices, quality assurance of contacts and billing information, account tracking, account reconciliations, reporting, issuing of late notices, and all components of customer service. The billing process is currently managed by a Senior Staff Assistant, with occasional administrative support from a temporary Front Desk Receptionist.
- Authorization to enter into a $2.1 million contract with McAvoy & Markham for the purchase of electric meters. PWP’s Power Delivery Division provides electric service to approximately 68,000 customers, and measures consumption through individual electric meters. Within the next few years, the Power Delivery Division will install an average of 1,250 meters annually, including meters needing replacement due to routine maintenance and new meter installations. Annually, 55% of the meters installed are for new and upgraded electric services, while 45% are replacements for aging or defective equipment. The meters being installed are Automated Meter Reading (“AMR”) meters for small commercial and residential services. This type of meter typically allows a meter reader to drive past a property and take meter reads without entering the property.
- An $825,000 contract award to Derotic Emergency Equipment to furnish Seagrave Fire Truck OEM parts. The Department of Public Works, Building Systems and Fleet Management Division (BSFMD) repairs and maintains the City’s fleet of over 1,100 vehicles and equipment, including fifteen fire trucks manufactured by Seagrave. As such, it is necessary for BSFMD to purchase and stock replacement automotive parts and supplies and related items for use in repair and maintenance for these specific fire trucks.
- A $13,995,449 five-year contract award to DMS Facility Services to provide citywide janitorial services. The Department of Public Works Building Systems and Fleet Management Division oversees the housekeeping program, which provides janitorial services for 42 facilities covering approximately 777,290 square feet affecting most City Departments. In addition, these services are also utilized for multiple special events and special services (e.g., biohazard clean-up, and pandemic disinfecting). The City has used contract services to provide janitorial services for City locations for approximately 29 years.
- The Council authorized the City Manager to increase a contract with American Reclamation Inc., by $600,000 for material recovery processing for a period of up to two additional years through April 19, 2025. The Public Works Department operates a curbside recycling program that collects approximately 7,700 tons of recyclable material per year. To achieve the success of this program, Public Works contracts with material recovery processing vendors to properly divert recyclable materials from landfills.
- Contracts to relocate parking access and revenue control system and City employee parking. On February 1, 1972, the City entered a 51-year agreement with the First Baptist Church to allow the City to construct and operate a parking garage on a church-owned parcel located at 150 E. Holly Street, also referred to as Holly Street Garage. The agreement expires on January 31. Upon mutual agreement, the agreement will not be extended, and the Church has elected to keep and operate the garage. Due to the removal of Holly Garage from the City’s public parking inventory the City has decided to remove the Parking Access and Revenue Control System (PARCS) and relocate City employees currently parking at Holly Garage to nearby parking facilities.
- A proposal to authorize the City Manager to execute all agreements and adopt a resolution for the receipt of state and federal grant funds for Pasadena Dial-A-Ride. The City successfully applied to receive reimbursement for COVID-19-related expenses on Pasadena Dial-A-Ride in the amount of $250,820. City Council’s authorization would allow the city to receive funds for the reimbursement of personal protective equipment used on Pasadena Dial-A-Ride and the cost to operate an enhanced door-to-door food bank delivery service with Pasadena Dial-A-Ride for Seniors and Individuals with Disabilities. Expenses to be reimbursed were for the period of March 2020 to June 2021. This grant does not have a local match.
- Agreements to receive funds from the Energize Commercial Vehicle Project Grant. The Energy Infrastructure Incentives for Zero-Emission Commercial Vehicles (EnergllZE) grant provides incentives for zero-emission bus infrastructure equipment for medium- and heavy-duty battery-electric buses. Funding for this grant is provided by the California Energy Commission’s Clean Transportation program and is administered by CALSTART.
- Amendments to the Fiscal Year 2023 Capital Improvement Program (CIP) and Operating Budgets. Throughout the Fiscal Year (FY), the Department of Public Works in conjunction with other impacted departments review active CIP projects to determine if budgetary changes are needed.
- Amendments to FY 2023 adopted operating budget. unanticipated changes to the adopted budget These revenue and appropriation amendments are presented to the City Council for consideration.
- A contract award to Tyler Technology for subscription services related to payment processing. The City of Pasadena entered into Contract 21,641 with Tyler Technologies, Inc. in 2013 for an ERP solution that provided Finance and Human Resource software. The Tyler ERP software module is currently used to process transactions for cashiering, business licenses, health permits, accounting, accounts payable, accounts receivable, budget, payroll, capital assets, purchasing, and human resources. The proposed action would add subscription services such as processing payments online, in-person, and online bill presentment, through the Tyler Payments software solution.
- A 10-year power sales contract with Southern California Public Power Authority for geothermal energy from Calpine Geysers, LLC for the Water and Power Department. Senate Bill (“SB”) 100 (2018) requires that 60 percent of retail electricity sales be derived from renewable resources by 2030, with the goal of transitioning to 100 percent carbon-free delivered energy by 2045. To date, Pasadena Water and Power (“PWP”) has consistently exceeded the Renewable Portfolio Standard (“RPS”) and carbon reduction targets, focusing on resources that are best suited to meet Pasadena’s energy needs. The Calpine Geysers Geothermal Facility (“Calpine Geysers Project”) is an existing development located in Sonoma, California with an installed capacity of 725 megawatts of geothermal generation. The Calpine Geysers Project has been operating continuously since it started operations in May 1980.