Baseball Field Netting, Sidewalk Repair and Management Systems on Monday’s Consent Calendar

The city could spend $3,278,312 on three items on this week’s consent calendar, including a contract for up to $180,000 to provide improvements to netting at the Jackie Robinson Baseball Field.

According to a staff report, “This project consists of providing additional safety measures by installing netting along the first and third base foul lines. The 40-foot tall netting system is designed to protect those in attendance sitting in the bleachers.”

City staff is recommending the City Council accept the Oct. 15 bid submitted by Judge Netting, Inc. In December 2017, outfield netting was installed as part of the Brookside Park-Jackie Robinson Baseball Field Improvements Project, to prevent baseballs from landing in the park and potentially injuring people.

The other items are contracts for sidewalk repair and extending a contract for inventory management systems services for the city’s Water and Power Department.

The consent calendar is a multi-item part of the City Council agenda which can be passed in its entirety with a sweep motion.

Councilmembers have the option of pulling certain items from the consent calendar for further discussion. After an item is pulled it requires a separate vote of the council or it can be held for future discussion.

CONTRACT AWARD TO JUDGE NETTING, INC.,  FOR JACKIE ROBINSON BASEBALL FIELD FOUL BALL NETTING IMPROVEMENTS FOR AN AMOUNT NOT-TO-EXCEED $180,000

Accept the bid dated Oct.15, submitted by Judge Netting, Inc., in response to the project plans and specifications for the Jackie Robinson Baseball Field Foul Ball Netting Improvements, reject all other bids, and authorize the City Manager to enter into a contract for an amount not-to-exceed $180,000 which includes the base contract amount of $148,146, and a contingency of $31,854 to provide for any necessary change orders.

AUTHORIZATION TO ENTER INTO CONTRACTS WITH FS CONTRACTORS, INC., GENTRY GENERAL ENGINEERING, INC., AND CEM CONSTRUCTION CORP. FOR AS-NEEDED SIDEWALK REPAIR CONSTRUCTION SERVICES IN AN AMOUNT NOT-TO-EXCEED $3,000,000 FOR EACH CONTRACT

Authorize the city manager to enter into a contract with FS Contractors, Inc., for as-needed sidewalk repair construction services for an amount not-to-exceed $3,000,000 over a five-year term, pursuant to Chapter 4.08.135 of the Pasadena Municipal Code – Request for Qualifications;

Authorize the city manager to enter into a contract with Gentry General Engineering, Inc., for as-needed sidewalk repair construction services for an amount not-to-exceed $3,000,000 over a five-year term, pursuant to Chapter 4.08.135 of the Pasadena Municipal Code – Request for Qualifications; and

Authorize the City Manager to enter into a contract with CEM Construction Corp. for as-needed sidewalk repair construction services for an amount not-to-exceed $3,000,000 over a five-year term, pursuant to Chapter 4.08.135 of the Pasadena Municipal Code – Request for Qualifications.

AUTHORIZE AN AMENDMENT TO CONTRACT NO. 31594 WITH WESTIN TECHNOLOGY SOLUTIONS LLC INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT FROM $157,344 TO $253,656 AND EXTEND THE CONTRACT EXPIRATION DATE TO ADD WORK AND INVENTORY MANAGEMENT SYSTEM SERVICES FOR THE WATER AND POWER DEPARTMENT

Authorize the city manager, or his designee, to amend Contract No. 31594 with Westin Technology Solutions LLC (“Westin”) to extend the contract expiration date to December 31, 2021, and increase the total not-to-exceed amount by $96,312, from $157,344 to $253,656; and

To the extent this could be considered a separate procurement subject to the Competitive Selection process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), for which the city’s best interests are served.