Council Approves Youth Programming Uniforms as Part of Consent Calendar

As part of Monday’s Consent Calendar, the City Council voted to authorize the City Manager to enter into a contract for staff and youth programming uniforms with Collegiate Promotions Inc. in an amount not to exceed $98,931 for a three-year contract with two one-year extension options subject to the approval of the City Manager. If all options are exercised, the total contract value is $164,885.

The Parks, Recreation and Community Services Department provides recreational and educational opportunities to the community. The department needs uniforms for after school program staff, fitness instructors, sports coaches, seasonal staff, special event staff and volunteers, and general office staff; as well as for youth programming such as tiny tots, cheer, and summer day camps. Various uniform needs were identified in the project including staff polos and t-shirts, jackets, beanies and hats, as well as shirts for Youth Ambassadors, R.O.S.E. Interns, Boxing Camp, Parks After Dark, Recreation Aides and Teen Center participants. A large volume of youth t-shirts are ordered annually for summer day camp participants so they can be easily identified while on field trips.

Here are the remaining items on Monday’s consent calendar:

• A resolution establishing one new classification and salary and updating the salaries of 25 existing classifications. The Human Resources Department’s Labor Relations and Classification & Compensation Division is responsible for managing classification and compensation work for the City. Periodically there is a need to update or add job classifications and salary rates as duties and the operational needs of the City change over time and the marketplace adjusts. The City’s Manual of Personnel & Administrative Rules establishes a comprehensive process for classification submission in which the Human Resources Department reviews, approves, and provides recommendations on classification requests.
• Authorize the City Manager to enter into a contract with Velocity Vehicle Group for the purchase of six automated side loader refuse packers, and one rear end loader for a total of $3,310,403 and with PB Loader for the purchase of one utility truck for $91,630 for a grand total of $3,402,033. The Department of Public Works, Resource Recovery & Recycling Division uses RCNG automated side loading refuse packers, rear end loaders and utility stake bed trucks to collect residential mixed waste, organic waste, and recyclable materials from more than 26,000 residential customers on a weekly basis. Six RCNG automated side loading refuse packers, one RCNG rear end loader, and one utility stake bed truck are in need of replacement. The refuse vehicles being replaced are ten years old or older and have reached the end of their useful life. Upon delivery of the replacement refuse vehicles, these vehicles will be sent to auction per City policy. The estimated total salvage value of $36,000 will be returned to the Refuse Collection Fund. Attachment A contains the vehicle condition report. On June 21, 2010, the City Council adopted the 2010 Integrated Waste Management Operations Plan which outlines six goals to be achieved to ensure the City provides quality, cost-effective, and innovative services. Goal one calls for the City to provide effective vehicular assets through the management of repairs and timely vehicle replacements with alternative-fuel vehicles to ensure the availability of service to residents. In accordance with the Operations Plan, staff recommends replacement of eight vehicles that have met their useful life often years and have incurred high maintenance costs. The replacement automated side loading and rear end loading will be powered by RCNG and the utility truck will be electric powered.
• Reject all bids received on January 9, in response for pool maintenance services for the Honorable John J. Kennedy and Villa Parke pools. Submitted bids ranged between $96,913 and $1,132,750 for pool maintenance services. Staff recommends that the City Council reject all bids due to unclear specifications that resulted in vendors bidding on differing units of measurement. Staff will refine the specifications and set revised parameters for the scope of work and readvertise the project to obtain new bids.
• Contract award to Penhall Company to furnish labor and equipment for the saw cutting of concrete and asphalt pavement for an amount not to exceed $2,859,032 for the Water and Power Department. The saw cutting service includes mobilization, labor, equipment, and removal of debris. Control of dust, run-off, and the prudent and responsible management of environmental factors associated with this service shall be the responsibility of the vendor. On January 11, 2024, a Notice Inviting Bids for saw cutting of concrete and asphalt pavement was published in the Pasadena Press, as well as posted on OpenGov. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 15 vendors downloaded the specifications. A total of one bid was received by the bid due date, with no bids received from local contractors.
• A four-year $165,000 contract with Propath Inc. to provide one-stop shop operator services. The City Manager Career Services Division, Foothill Workforce Development Board, is located at 1207 East Green Street in Pasadena. Under a Joint Powers Agreement developed 35 years ago, the workforce development efforts of five cities, as a consortium, has resulted in thousands of successful matches between those seeking employment and businesses scouting talent. The Foothill Workforce Development Board oversees a local workforce development area comprised of five cities with an aggregate population of nearly 300,000 residents. The five cities are Arcadia, Duarte, Pasadena, Sierra Madre, and South Pasadena. Under a Joint Powers Agreement, the City of Pasadena is the fiscal agent and administrative entity for the Foothill Workforce Development Board through the Joint Powers Agreement. The Workforce Innovation and Opportunity Act was signed into law on July 22, 2014, and became effective July 1, 2015. The WIOA requires that each Local Workforce Development Board designate a One Stop Operator whose role is to, at a minimum, coordinate the service delivery of required one-stop partners and service providers.
• A five-year $250,000 contract with Jopredict for testing and assessment services. The City of Pasadena is part of a five city Joint Powers Authority developed 35 years ago that is known as the Foothill Workforce Development Board, City of Pasadena City Manager Career Services. Under the Federal Workforce Innovation and Opportunity Act, the Department of Labor provides annual grant funding to assist job seekers by establishing a workforce system that helps them access employment, education, training, and support services to succeed in the labor market. The JPA comprises the cities of Pasadena, South Pasadena, Sierra Madre, Arcadia, and Duarte. As the largest city in this partnership, Pasadena has maintained the role as the administrative and fiscal agent. The Foothill Workforce Development Board’s operating budget is fully funded.
• Quarterly investment report – quarter ending Dec. 31.